Lightyear

Lightyear is an industry-leading cloud platform providing intelligent automation solutions for large SMEs & Enterprise level Purchasing & Accounts Payables processes.

Our end-to-end approvals workflows are up to 80% faster than traditional methods, enabling purchase orders & invoices to be approved in seconds.

Lightyear provides a reliable, secure, stress-free solution that eliminates human error, so our customers can confidently move forward with their business goals.

Lightyear's business intelligence automation allows companies to make smarter, better-informed decisions about cash flows & forecasting.

Our mission is to revolutionise how companies manage purchasing & accounts payable processes through leading-edge technology that makes it easier for them to succeed. It's our vision to become the go-to software provider of choice across industries globally through continued innovation backed by exceptional customer service.

Discover the power of Lightyear with our free trial - the first month on us! Experience the difference and boost your productivity today.

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Purchase Orders:

• Procure to pay in one solution

• Create detailed purchase orders for Services and/or Products from your supplier's item catalogue.

• Route Purchase Orders to the correct Approver, seamlessly without user input.

• Send your purchase order directly to your suppliers email address for one-click acceptance.

• Automated 3-way matching

• Reduces end-of-month tasks from hours/days to seconds by automatically matching GRN, PO & Supplier invoice

Data Extraction:

• 100% accurate Line-item data extraction (without OCR) for system-generated PDFs

• Receipt data extraction from the mobile app (summary data only)

• Automated Coding

• Automate at a supplier, bill, line or product level - the choice is yours.  Set rules for keywords or product codes to drive coding rules.

• Automatic price checking

• Compare each line's product code with your supplier's agreed price list, flagging any that are overcharging you.

• Foreign Currency -Process bills from overseas suppliers, whatever currency they use.

Approvals Workflow:

• Unlimited users and companies. Add as many users and companies from your portfolio with no extra charge.

• Assign individual users different levels of approval meaning they will only see information relevant to their job.

• Duplicate Flagging -Automatically alerts you to any duplicate bills that may already be in your approval workflow. 

• Connect your teams and communicate on every bill by tagging users in the permanent notes

• Multi-tiered approvals

• Automate up to 3 levels of approval

• Automate up to 8 levels of value-based approval. (These come into effect at the 3rd level of the above)

• Proxy Approval - Automatically redirect approval tasks to another user when you're on annual leave.

• Departments

• Lightyear Departments restrict users to only view and approve bills that are relevant to them. 

• Splitting Widget - Manually split a single invoice line into multiple, based on a percentage or amount.

• Dispute bills - if a bill needs to be disputed (incorrect pricing, not all items received, wrong tax etc…) the Lightyear system allows users to send a message to suppliers and will suggest content for one-click supplier approval and sign-off.

• The approvals process creates an audit trail which is stored with the document image, ‘paperclipped’ associated documents and notes for your regulatory period.

Mobile App:

• Approve on the go with our mobile app. Get notifications and upload your receipts & bills.

• Approve, dispute, un-assign, re-assign, place on hold or reject bills while you are on the go.

• View and reply to any notes or mentions straight from the mobile app.

• Snap photos of your receipts (or bills) and upload them to your Lightyear account. 

Suppliers:

• .Default Coding - Apply a GL code, Category, Tax Code, Approver or Department to an invoice based on the supplier.

• Bulk Supplier Upload - Import all suppliers through one CSV to create your supplier catalogue and, track price changes bank details and assign automated coding.

• Bank Details Checker - Flags fraud detection by checking the extracted bank details on an invoice against your own records.

Archive:

• 7-year bill and statement archive

• Access all of your bills instantly from anywhere in your searchable cloud archive.

• Tax office compliant

Intelligent Reporting

• Real-time processing gives you powerful business insights, allowing you to forecast cash flow more accurately.

• Create Custom Reports - If our Pre-Existing Reports don't hold the information you need, create and save your own using our search parameters.

• Favourites - Save pre-existing or customs reports as Favourites to easily find and run reports as you need.

• Purchase Order Reports - Export Line Items or Summary Data to a CSV to gain deeper insights into information held in Lightyear.

Supplier Statement Reconciliation:

• Automatically reconcile supplier statements in seconds.

• Automatically checks for missing bills and flags inconsistencies with a handy traffic light system.

Are you unsure if Lightyear is the right solution for your business? Don't worry - our team is here to help. We're ready to guide you through the benefits of using Lightyear and how it can help streamline your accounts payable process.

Book a demo with one of our experienced consultants today and see the power of Lightyear in action. Book An Introductory Demo