Lightyear

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Lightyear is an automated Purchase Order and Accounts Payable automation platform suitable for large SMEs and ERP businesses. It facilitates collaboration in your business through a cloud-based portal that holds your Purchasing & Accounts Payable data for up to 8 years.

The bigger the business, the more complex their Purchasing & Accounts Payable needs.

Lightyear caters for large SMEs and enterprise-level businesses that want to combine their data extraction from supplier bills and approvals workflow into one platform.

  • Advanced Procurement & PO Approvals
  • Direct to Supplier ordering
  • Goods Received matching
  • Automated 3-way matching
  • Import your POs into Lightyear to complete your 3-Way Matching
  • Instant data extraction with up to 100% accuracy
  • Approve bills on the go via our mobile app, in-browser or via email
  • Automated bookkeeping on every line item
  • Multi-currency
  • Automatic Bank details check
  • Automated Supplier Statement Reconciliation
  • Instant messaging and notifications centre
  • Integrations with leading inventory software providers
  • Detailed reporting on all your purchases including COGS
  • Archive with full audit trail

Discover more than 50 features in Lightyear today.

Lightyear is a cloud-based Purchasing and Accounts Payable platform. We automate data entry and approvals to streamline the traditional Purchasing and Accounts Payable process, saving business both time and money. Lightyear has two optional product modules for you to choose from; Purchasing & Accounts Payables.

Purchasing

Leverage the latest technology to automate and streamline your purchasing processes including Automated 3-Way Matching on the line-item level. Lightyear can auto-import Purchase Orders (POs) from Xero allowing you to complete your Automated 3-Way Matching or you can easily create POs in Lightyear from a computer, tablet or mobile. Decrease approval time, ensure spend control and prevent fraud across your teams with our approvals matrix. Receive goods against POs and allow Lightyear to do the heavy lifting with our Automated line item 3-Way Matching.

Accounts Payable

Lightyear delivers a paperless office, ideal for remote AP team working. Lightyear extracts line-item data in real-time and fully automated bookkeeping on a line by line level. Bills and Credits are then approved through a customisable approvals workflow, after which the approved data is automatically synced with Xero (and Xero Inventory / Point of Sale Systems if required). Bills are then stored online for 8 years, enabling a truly connected and paperless organisation in the Lightyear Cloud.

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Receipt & Invoice Processing Features

  • Dashboard
    • Client view
    • Practice view
  • Data Extraction Type
    • Bank statements
    • Billls
    • Credit notes
    • PO
    • Receipts
    • Sales Invoices
    • Supplier statements
  • Data Submission Method
    • Email
    • Mobile App
    • Multi item doc (ie. PDF)
      Multi item document covering multiple pages
    • Exact split based on invoice number
    • Specify exact page splits
    • Split per page
    • Multi page doc
      One item document covering multiple pages
    • Single page doc
    • Supplier fetching
    • Upload
  • General
    • Add missing documents to existing transactions (QBO/Xero)
    • Bank match
      Identify an item in your costs inbox with a matching, unreconciled line in your bank transactions from in-app bank feeds, or in the bank feed from your integrated accounting software. Mark the transaction as paid.
    • Choose accounts
      Choose the accounts that are made available to be selected for a specific client.
    • Duplicate check (items in accounting integration)
      Check if items already exist in accounting software
    • Duplicate detection (items in app)
      Detect duplicates within the app
    • Email suppliers
    • Expenses approval-levels
      More than one level of approval
    • Expenses e-approval
      Approve expenses online
    • Export all transactions
    • CSV
    • PDF
    • Intuitive suggestions for category and tax
    • Mark bills as paid
      Mark a bill as paid and have that reflected in the integrated accounting software.
    • Merge suppliers
    • Missing paperwork report
      Get a report of all the transactions in Xero or QuickBooks Online that don’t currently have an attached document image
    • Multi-currency
      Process transactions in multi-currency.
    • Notifications upon process
    • Price checker
    • Purchase Order Matching
    • PO Match QuickBooks Online
    • PO Match Xero
    • Purchases approval-levels
      More than one level of approval
    • QB products & services line items
    • Supplier statement reconciliation
      Reconcile transactions against a supplier statement to identify any missing
    • View unpaid/paid purchase invoices on mobile
      See which purchase invoices are outstanding and which have been paid on your mobile device.
  • Line items
    • Per document extraction
  • Rules
    • Global payment method rules
    • QB Class / Location
    • Supplier category / description / due date / VAT
    • Supplier level payment rules
    • Supplier line item category / description / due date / VAT
    • Xero tracking
  • Storage features
    • Minimum 7 years document storage
    • Unlimited storage
Cost (from)
£59.00
Trial
30 day free trial, fully functional, no credit/debit card required
Partner Program
Yes
Free Practice Subscription
Yes
Accounting Software
Microsoft Dynamics, MYOB, NetSuite, Other, QuickBooks Desktop, QuickBooks Online, Sage 100, Sage 200cloud, Sage 500, Sage 50cloud, Sage Business Cloud, Sage Intacct, Xero
Mobile OS Compatibility
Android, iOS
Non-Accounting Integrations
Bepoz, Fuelsoft, IdealPOS, Infor SunSystems, Microsoft Dynamics, OrderMate, SAP, ServiceM8
Offices
Belfast (UK), Sydney (AU)
Geographies Served
Australia, Canada, Europe, Hong Kong, Ireland, New Zealand, Singapore, South Africa, UK, USA
Data Sync
Real Time
Support Channels
Email, Live Chat, Online Help Centre, Screen Share, Telephone, Web Form
Support Availability
24 hours, Mon-Sat Global Support
Training
In Person, Live Online, Live OnlineLive Online, On Demand Video, Self Guided
App Category
Approval Automation, Purchase Management, Receipt & Invoice Processing
Sector
Accounting and Bookkeeping, Agriculture, Construction and Engineering, Creative Agencies, Education and Training, Financial Services, Franchising, Healthcare, Hospitality, IT and Telecomms, Legal Service, Manufacturing, Motor, Not For Profit, Professional Services, Property and Real Estate, Retail, Sport and Recreation, Technology, Tourism, Trades, Transport, Wholesale

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