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Streamline your workflow instead of sending 100s of emails to get approval for accounting documents.
Create an automated workflow tailored exactly to your organisation’s needs
You can have as many steps as you like, just add the required number to reflect your approval process.
Add the approvers and specify which person is to approve which documents: e.g. the Marketing Director approves all the Marketing Department’s expenses.
Every approval step has its own approval rules and you can add as many approvers as you like to each of them.
Review and approve bills and purchase orders wherever you are
Use the “Requires my decision” folder to go through all documents awaiting your approval.
You’ll have all document details in the email notification and can use its “Approve” or “Reject” button to make your decision there and then.
You don’t need to be at the office to approve - with our mobile app you have all documents awaiting your approval including the relevant data at hand and can make your decision on the go whenever you have a minute.
Get automated audit trails and set up adjustable reports
For each approved document a detailed audit report is created automatically and posted to the general ledger along with it.
In ApprovalMax you can generate reports on documents pending approval, documents approved, potential fraud detected as well as quickly create new reports using various filters.
Stay safe and keep approvers out of your accounting systemApprovalMax makes it easy to safeguard your data by making sure decision-makers only see information that’s relevant to the documents they need to approve.
Manage your delegation of authority with flexible approval workflowsSet up workflows and rules for decision makers at each approval step. No matter how complex your delegation of authority policy is, ApprovalMax can automate it.
Benefit from automatically generated audit reportsImprove the auditing process by automatically attaching audit reports to every approved document in your accounting system. You can also give auditors ‘read-only access’ to all approval workflows.
/Maximize your impact and see how much you can save by automating your approval workflows and streamlining your finance function.
ApprovalMax integrates with platforms such as Xero, QuickBooks Online and Oracle NetSuite to unlock powerful efficiencies for approvers and finance teams. Not only does it streamline the accounts payable process, but it also gives you better spend control, improves your financial controls, and helps with regulatory compliance.
You can use ApprovalMax to create flexible approval workflows, and automate the tracking of all approval-related activities, such as audit trails and detailed audit reports. Approvers can use the web app or mobile app to make quick and easy approvals. There are also a variety of smart features to help you simplify accounts payable and accounts receivable processing in your business.
Cost (from)
£27/month
Free Practice Subscription
Trial
14 day free trial, fully functional, no credit/debit card required
Partner Program
Support Channels
Mobile Platforms
Accounting Platforms
Geographies Served
Australia
Canada
Ireland
New Zealand
United Kingdom
USA
Worldwide
Industries
ApprovalMax: Get three months absolutely free
Sign up to ApprovalMax and get three months of financial controls and approval automation free! Terms and conditions apply. **Tighten your financial controls** Build robust internal financial controls across your business to help detect and prevent fraud. **Easy approval workflows** Decide who should approve what whenever certain conditions are met. **Everything in one place** Audit trails, approvals, rejections and comments are all in the one app.
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50% off the first 3 months: Move your clients into the world of approval automation
Your clients can enjoy lightning-fast approvals and multiple benefits with ApprovalMax! Sign your client up to ApprovalMax by 30 June and get 50% off the first 3 months Switch from slow manual approvals, to lightning-fast approvals. Offer ends on 30 June, 2023! *These offers are valid for organisations that sign up to ApprovalMax for a new subscription between 10 May – 30 June 2023. Partners with existing subscriptions can get this offer for new client subscriptions. A credit will be applied from the second month of new subscriptions being activated. ApprovalMax may get in touch with you with relevant updates. You may opt-out by clicking 'unsubscribe' in any email. Learn more by reading our privacy policy.
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1 month free and 50% off: Step into the world of approval automation and get yourself a deal
Enjoy lightning-fast approvals and multiple benefits with ApprovalMax. Sign your business up to any ApprovalMax plan by 30 June 2023 and get one month free, plus 50% off set up and training* Switch from slow manual approvals, to lightning-fast approvals. Offer ends on 30 June, 2023! *Full price setup and training is £219.00. These offers are valid for organisations that sign up to ApprovalMax for a new subscription between 10 May – 30 June 2023. A credit will be applied from the second month of new subscriptions being activated. ApprovalMax may get in touch with you with relevant updates. You may opt-out by clicking 'unsubscribe' in any email. Learn more by reading our privacy policy. Learn more by reading our privacy policy: https://www.approvalmax.com/policy
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Multi-step and multi-level approvals
Automated notifications and comments
Auto-approvals
On-the-fly changes and exception handling
Mobile, email and web approval
Automated audit trails and audit reports
Fraud detection
Pre-built and custom reportsQuick search
Matching bills to purchase orders
Matching scenarios and amount allocation
View of the remaining balance for bills and purchase orders
Marking purchase orders automatically as billed
When a match becomes unvalid
Validate spending against the budgets
View the budgets
Choose any period for budget checking
On-the-go approvals
Purchase order raising
Bill creation in ApprovalMax
Push notifications
Hubdoc
Dext Prepare
AutoEntry
datamolino
Lightyear
Xero
Quickbooks
Not received: Instantly know when goods are pending delivery
Partially received: Keep tabs on deliveries that have arrived partially
Fully received: Stay informed when all goods have been successfully received
Improve inventory management
Enhance financial control
Automated Finance in the Cloud: Your smooth move to QuickBooks Online With ApprovalMax and Joiin
ApprovalMax Product Update
ApprovalMax - June Product Update 2025
ApprovalMax - Building best-in-class approval workflows for finance teams
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ApprovalMax - March Product Update
Joiin - CFO & Finance Priorities Survey 2025: What’s top of your list?
Farnell Clarke helps Muscular Dystrophy UK take control of its finance processes
ApprovalMax recognised in Xero’s 2024 Top App Lists
Integrating ApprovalMax and NetSuite for stronger approval processes
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ApprovalMax Year In Review 2024: Key moments, milestones, and what’s next
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Yoco automates complex approvals to move at speed
Fast-growing business illumin speeds up approvals by 50%
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Enhance your purchasing approval process with ApprovalMax and Cin7 Core
Review before approving: Introducing the Review step
Connecting the dots: ApprovalMax launches Public API for better reporting and integration
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ApprovalMax 2024: July Product Update
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ApprovalMax announces ApprovalMax Capture & ApprovalMax Pay (Beta) for end-to-end accounts payable automation
Why businesses of all sizes need strong financial controls by ApprovalMax
ApprovalMax Introduces ApprovalMax Capture
ApprovalMax announces ApprovalMax Capture and ApprovalMax Pay (Beta) for end-to-end accounts payable automation
ApprovalMax Launches ApprovalMax Pay (Beta) for UK Businesses
Visit the App Advisory Theatre at Accountex London! 15th-16th May 2024
Accountex London 2024 Scavenger Hunt
Accounts receivable automation for end-to-end control by ApprovalMax
ApprovalMax Welcomes Angela Bierman as Head of Financial Controls - North America
2023 recap: ApprovalMax
Introducing ApprovalMax's Heads of Accounting and Bookkeeping for EMEA
Connect ApprovalMax to your Slack Workspace
ApprovalMax: The Essential Financial Controls All Businesses Should Implement
How ApprovalMax tightens financial controls for NetSuite users
ApprovalMax is getting a fresh new look
ApprovalMax for Airwallex Enables Global Batch Payments: A Seamless Financial Solution
Top 5 Must-Dos to Stop Worrying about Paying Bills and Cash Flow by ApprovalMax
ApprovalMax: How Automation Streamlines The Workflows Of Construction Clients
Internal Financial Controls: A Guide to the Future of Accounting by ApprovalMax
How accountants can automate accounts payable for their construction clients with ApprovalMax
ApprovalMax for Cin7 Core: Robust Financial Controls for Inventory Management
Simplify Goods and Service Tracking with Goods Received Notes (GRN) from ApprovalMax
Transforming accounts payable automation for growing businesses: App of the Month with ApprovalMax
How to Fix Broken and Slow Expenditure Approval Processes
Profit squeeze puts payable in the limelight: How to help clients rein in costs by ApprovalMax
ApprovalMax and Airwallex announce powerful new partnership
Worried about internal financial fraud? Learn to harness accounting tech to protect your business by ApprovalMax
Two-Factor Authentication Enforced in ApprovalMax
How AP automation revolutionises finance management for businesses by ApprovalMax
Introducing new Batch Payment approval workflows for Xero
Quick guide: Implementing a Delegation of Authority policy
We’re retiring our old version of Matching 1 April 2023. Learn how to start using the upgraded version.
Achieving airtight spend control with ApprovalMax: Your complete resource library
Power up your NetSuite approvals by integrating with ApprovalMax
Top 11 Approval Max resources for bookkeepers
How to broaden your business value and client relationships
Streamline your accounts payable process: 5 tips
12 ways approval automation improves your experience with Xero
ApprovalMax Onboarding, Training & Support
ApprovalMax bill review and approval for QuickBooks Online
ApprovalMax release Receipt Bank integration
Approval Max: two-factor authentication is now available
New Features from ApprovalMax
Approval automation for Xero and QuickBooks Online
ApprovalMax introduces a new Advanced plan for establishing a higher level of control
Using Zapier to notify invoice creators once an invoice is approved in ApprovalMax
Enhancing Spend Control: Best practices on selecting industry specific App Stacks
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Latest news, events, and updates on all things app related, plus useful advice on app advisory - so you know you are ahead of the game.