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ApprovalMax provides approval workflow automation for cloud accounting platforms such as Xero and QuickBooks Online. It replaces paper- and email-based approval processes with multi-step and multi-role automated approval workflows that enable automated notifications to approvers, automated audit trails and mobile approvals.

Approval workflows include:

  • Invoice approvals / bill review and bill approval
  • Purchase order approval, including the functionality to create purchase orders
  • Sales invoice approval and much more

Accounting and advisory practices of all sizes rely on ApprovalMax to ensure full regulatory compliance, simplify audits and facilitate client collaboration.

Cost (from)
30 day free trial, fully functional, no credit/debit card required
Accounting Software
QuickBooks Online, Xero
Free Practice Subscription
Partner Program
Mobile OS Compatibility
Android, iOS
Non-Accounting Integrations
Head Office
London (UK)
London (UK), Rosenhein (DE)
Geographies Served
Data Sync
Hourly, Other, Real Time
Support Channels
Email, Live Chat, Telephone, Web Form
Support Availability
09:00 – 17:00 GMT, Mon – Fri
Self Guided, Third Party Led, Vendor Led
Two Factor Authentication
App Category
Approval Automation, Purchase Management
Accounting and Bookkeeping, Agriculture, Construction and Engineering, Creative Agencies, Education and Training, Event Management, Financial Services, Franchising, Healthcare, Hospitality, IT and Telecomms, Legal Service, Manufacturing, Motor, Not For Profit, Professional Services, Property and Real Estate, Recruitment, Retail, Sport and Recreation, Technology, Tourism, Trades, Transport, Wholesale

User ratings and reviews

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4 out of 5 stars

1 review

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What others are saying

  1. Frances Kay

    ApprovalMax - used for multi million pound PR company, 34 staff

    Admin Frances Kay

    Great app for approvals of PO’s. Implemented for a client with multiple “orderers” and projects/clients. Setup was quite time consuming as we needed different permissions based on projects and amounts and how things were paid. Xero worked great with it in terms of using tracking and items in inventory to add that extra layer of approval.
    Use it with Receiptbank for purchases so works well in terms of publishing through to Xero as awaiting approval.
    Only used on the PO and PI side.

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